With the solution specially developed for SAP, you digitise and automate the manual processes in invoice processing. This leads to absolute transparency in the invoice processes and faster processing of routine tasks. Costs can be reduced, the ability to provide information is increased and financial statements can be completed more quickly.
The solution for incoming invoice processing for use with SAP ERP now enables the automatic posting, verification and approval of invoices for every company. Of course with seamless connection to your SAP system. The solution is fully integrated into the ordering system and financial accounting.
A significant potential of digital incoming invoice processing lies in the holistic integration into the accounting processes of the respective company. Starting with the scanning of the invoice, the automatic reading of the relevant information such as header and item data and the direct pre-entry in the SAP system, through to the release and final posting in SAP. The solution accompanies the documents throughout their entire life cycle.
The determined invoice data is automatically transferred to the SAP system and can be further processed from there as usual. And even without direct access to the SAP system, non-SAP users are directly integrated into the invoice workflows through a web interface; they are informed by e-mail that invoices can be checked or released.
The incoming invoice processing solution for use with SAP ERP now enables the automatic posting, verification and approval of invoices for every company. Of course with seamless connection to your SAP system. The solution is fully integrated into the ordering system and financial accounting.
Incoming invoices are scanned in batches and their content is automatically indexed. If the documents are already available electronically (for example, as an e-mail attachment), they can also be captured with the help of text recognition. All accounting-relevant information such as invoice and creditor number, date, order number, creditor and item data is automatically read out and transferred to SAP.
2. transfer to SAP
Via a module specially developed for SAP, the digitised invoices are transferred to the SAP system, pre-recorded and can be distributed there for verification via workflow. Via the practical web access, the verification is also possible for users without SAP GUI. The solution can be used on SAP ERP ECC 6.0 as well as on S/4Hana systems. Comprehensive analysis reports help to optimise the system.
The factual check and multi-level approval, with and without order reference, can be carried out either directly in the SAP Business Workplace or via a web interface. Approvals and checks are also possible with a smartphone app. Via the processing screen provided, which is based on the SAP layout, auditors and clerks have direct access to SAP documents and dependent information outside of financial accounting.
Check, release, assign: Working with the solution works in exactly the same way as with the booking stamp on your paper documents – only much more intuitive, with fewer sources of error and much faster and more convenient. All documents are stored electronically in the digital archive in compliance with the law. All invoices are directly available across locations and company codes in the central invoice monitor and can be evaluated here.
Since every single processing step is logged, all authorised employees are informed about the current processing status at all times. This results in faster information, compliance with all procedural deadlines and a perfect overview of the entire process.
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We would be happy to show you how digital incoming invoice processing can help you and what cost advantages you have.