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Email archiving - Fully automated. Intelligent. Legally compliant
In the daily workflow, e-mail is still one of the most frequently used means of communication – and has thus largely replaced the fax. The exchange of business-relevant information has never been easier: You write an e-mail, done. Whether it’s offers, contracts, invoices – simply any kind of information is delivered in no time at all. But do you have the flood of incoming and outgoing e-mails under control?
The constant growth in e-mails is presenting companies with new challenges in a variety of ways. Overloaded mail servers, overflowing mailboxes and untraceable e-mails are a thing of the past with intelligent e-mail archiving.
At the same time, the extensive requirements of various laws and regulatory guidelines (DSGVO, GoBD, Basel II, etc.) can be met with email archiving.
In the daily workflow, e-mail is still one of the most frequently used means of communication – and has thus largely replaced the fax. The exchange of business-relevant information has never been easier: You write an e-mail, done. Whether it’s offers, contracts, invoices – simply any kind of information is delivered in no time at all. But do you have the flood of incoming and outgoing e-mails under control?
The constant growth in e-mails is presenting companies with new challenges in a variety of ways. Overloaded mail servers, overflowing mailboxes and untraceable e-mails are a thing of the past with intelligent e-mail archiving.
At the same time, the extensive requirements of various laws and regulatory guidelines (DSGVO, GoBD, Basel II, etc.) can be met with email archiving.
Legally compliant long-term archiving
All emails are archived automatically, including attachments, securely in the original format (GDPdU conformity).
Reduce memory requirements
Multi-level archiving allows a drastic reduction in mailbox sizes. A single-instancing process additionally eliminates duplicates.
Compliance
All compliance requirements (GDPdU, DSGVO, Basel II, GOBD, etc.) are met in a legally secure manner.
High user acceptance
Simple and intuitive operation guarantees user acceptance without additional training. The user is supported by intelligent recovery functions.
With intelligent email management, you can manage and archive your emails automatically, in an audit-proof manner and make them available to your business processes. E-mails can be placed in a business context and assigned to projects on a transaction-by-transaction basis. Valuable information in emails can thus be used for your processes.
Highlights:
- Seamless integration with Microsoft Outlook and Office 365 as well as HCL Notes (Lotus Notes)
- Intuitive work in the familiar Office environment
- Rule-based and audit-proof archiving that meets all compliance requirements
- Performant and comprehensive search, including full text search also in the appendices
- Access to the complete e-mail inventory at any time and from anywhere
- Emails can be integrated into digital business processes and workflows
- Conversion/rendering in independent formats ensure long-term availability of all information - even when changing the mail system
- Integrated single instancing means that identical attachments are only filed once
- Significant relief of the e-mail server and increase in IT performance
You want to start the digital transformation
We would be happy to accompany you on this path. Simply get in touch with us.
